Using Zoom to host public events:
- When you share your meeting link on social media, that makes it public. ANYONE can join.
- Avoid using your Personal Meeting ID (PMI) to host public events. Learn about meeting IDs and how to generate a random meeting ID (at the 0:27 mark) in this video tutorial.
- Become familiar with Zoom’s settings. The Waiting Room allows hosts to control participants.
Manage screen sharing
To prevent participants from screen sharing during a call, use the host controls at the bottom to click the arrow next to Share Screen and then Advanced Sharing Options.
Under “Who can share?” choose “Only Host” and close the window. You can also lock the Screen Share by default for all your meetings in your web settings.
Manage your participants
- Lock the meeting: When you lock a Zoom Meeting that’s already started, no new participants can join.
- Set up your own two-factor authentication: Generate a random Meeting ID when you schedule your event and require a password to join.
- Remove unwanted or disruptive participants: From that Participants menu, you can mouse over a participant’s name, and several options will appear, including Remove.
- Allow removed participants to rejoin: You can toggle your settings to allow removed participants to rejoin in case you remove the wrong person.
- Put ‘em on hold: You can put everyone else on hold, and the participants’ video and audio connections will be disabled briefly. Click on someone’s video thumbnail and select Start Attendee On Hold. Click Take Off Hold in the Participants list when you’re ready to have them back.
- Disable video
- Mute participants: Hosts can block unwanted noise from other participants. You can also enable Mute Upon Entry in your settings to keep noise down in large meetings.
- Turn off file transfer: In-meeting file transfer can be turned off. Toggle this off to keep the chat from getting filled with unsolicited pictures.
- Turn off annotation: You can disable the annotation feature in your Zoom settings.
- Disable private chat: Restrict participants’ ability to chat with each other while your event is happening.
Try the Waiting Room
Enable the Waiting Room feature.
You can personalize the message people see when they are in the Waiting Room.
Read more on this Zoom blog post How to Keep Unwanted Guests Out of Your Public Events.